B30 STUDIOS TERMS & CONDITIONS
This agreement contains our Studio & Equipment Hire Terms & Conditions to cover the hire of our Live Studio and should be read in conjunction with the PSP general Terms & Conditions. These Terms & Conditions apply to all confirmed bookings. Should you have any questions please contact us directly.
STUDIO EQUIPMENT HIRE & CREW TERMS & CONDITIONS
Studio Hire prices are for space rental only complete with the equipment listed and crew in the quotation that has been provided. By booking studio and/or equipment hire and/or crew with us you automatically agree to these terms and conditions.
DEFINITIONS
In these conditions the following expressions have the following meanings:
“the Customer” any person or firm or company dealing with B30 Studios or any servant or employee of such a person firm or company.
“Services” shall include all studio facilities and the services of assistants, technicians, operators and other personnel of B30 Studios or of any sub-contractor of the Company.
“Equipment” all studio fixtures and other equipment provided by B30 Studios or by its nominated sub-contractors.
“Live Studio” the premises of B30 Studios for the time being where the services and equipment are provided.
GENERAL
1. B30 Studios will insure the Studios, Services including personnel contracted by the Company and Equipment against all normal insurable risks but not further or otherwise. The Customer must effect its own insurance cover against consequential loss of profit and other Risks and must effect its own cover against loss, damage or theft of any of its own equipment brought onto the studio. Under no circumstances will B30 Studios entertain any claims arising out of any failure of the Customer to effect its own insurance cover. The Customer must ensure that their Public Liability insurance is operative for all persons, contracted by the Customer in the studio during the hours of use to cover any accident, injury or death.
2. These Conditions constitute the entire contract and may not be varied otherwise than in writing signed by a duly authorised signatory on behalf of B30 Studios.
3. Full details of the B30 Studios services and charge rates are set out in your quotation.
4. Nothing in these Conditions is intended to exclude restrict or modify liability on the part of B30 Studios resulting from negligence or otherwise unless permitted by Statute.
5. The Customer is responsible for any breakages, loss or damage occasioned to the Equipment or the Studio caused by or arising from the Customer use thereof or by any servant agent employee or sub-contractor of the Customer.
6. Streaming Services – please refer to PSP Terms and Conditions with regard to streaming and services.
STUDIO HIRE
1. The Studio should be booked via your Project Manager.
2. Studio hire bookings must be paid for in advance.
3. Bookings may only be extended with the prior consent of B30 Studios. Customers must ensure that set up and take down time takes place within the hours booked.
4. The Customer must observe all regulations governing the use of the Studio and of any Equipment and services whether imposed by B30 Studios or by any statutory body or Local Authority.
5. The Live Studio is available for the exclusive use of the Customer named in the booking and the Customer is not permitted to sub-contract sub-let or otherwise permit any third party to utilise the Studio without the prior written consent of B30 Studios.
6. The Company will provide wheelie bins for removal of normal day to day rubbish.
7. No alterations, decorations or additions to the Studio are permitted without the consent of B30 Studios. At the end of the hire period the Studio must be surrendered in the same condition that it was in at the start of the hire period. Any costs incurred by B30 Studios arising out of any breach of this Condition shall be paid by the Customer.
8. The Studio is supplied clean, at the start of the hire period. All the costs of repairing, and maintaining this state are payable by the Customer. B30 Studios must be notified by the Customer at the start of the hire period if any aspect of the condition or decoration of the Studio is unacceptable. If no such notification is given the studio and decoration will be determined to be of an acceptable standard for use by the Customer.
9. The Customer must ensure that any persons under the age of 18 have parents’ or guardians’ permission to be at the studio during the period of studio hire.
10. Any equipment brought into the building should be compliant with current guidance and legislation. All electrical items must be PAT tested and flammable objects must be made of fire retardant materials. Hirers are required to have a list of all additional equipment that is brought in and relevant supporting documentation.
11. The Company will provide up to 10 parking spaces – please provide names in advance.
12. Furniture – we have a small number of chairs and tables available, but please liaise with your Project Manager.
13. Any set or props brought into the studios must be specified and agreed in advance.
14. No food or drink may be taken into the live studio space except bottled water (without agreement from your Project or Studio Manager). Please avoid bringing in glass containers.
15. There are toilet facilities and a kitchen available.
16. Covid – 19 – All guests and crew entering the building must complete the induction form and do a temperature check immediately on entering the building. Everyone must comply with the signage with regard to social distancing and hygiene measures. As an organiser if any guest or member of the crew has symptoms or tests positive for Covid-19 the organiser must contact their project manager ASAP. The Company will provide a temperature checking device.
HIRE OF SERVICES AND EQUIPMENT
1. All equipment and services are supplied by B30 Studios entirely at the risk of the Customer. B30 Studios shall not be liable for loss or damage of any kind to material or props or equipment entrusted to it however caused including consequential loss and loss of profit.
2. The Customer must notify B30 Studios at the time of supply if the condition of any Equipment is not acceptable.
3. Where at the request of the Customer B30 Studios supplies to the Customer the services of assistants, sub- contractors, freelancers or other persons such persons shall be deemed to be the servant of the Company and the said services shall be deemed to be rendered by the Company who will be responsible for their payment, etc.
4. The hire period for services or Equipment cannot be extended otherwise than with the consent of B30 Studios.
5. Equipment must be returned promptly at the end of the hire period in good condition (save for fair wear and tear). The Customer shall pay or compensate B30 Studios for the replacement value of lost or damaged Equipment or in respect of any cancellation or variation of any order or failure to return the Equipment on time.
6. In no circumstances shall B30 Studios be liable for any loss or damage, including consequential loss, however caused arising out of the use or the inability to use the Equipment supplied or agreed to be supplied.
7. The Customer may only with the agreement of the onsite Project Manager:
a) Remove the equipment from the Studio premises; or
b)modify or alter or tamper with the Equipment in any way; nor
c) use the Equipment in a manner not recommended by the Manufacturer; nor
d) allow the Equipment to be used by any untrained or unauthorised personnel; nor
HEALTH & SAFETY, BEST PRACTICE AND PUBLIC LIABILITY INSURANCE:
1. A risk assessment should be carried out and be available in advance and on the day.
2. A first aid kit is available onsite. Should anyone sustain an injury, please report this to your Project Manager. Please liaise with your Project Manager about who the designated first aider will be for your event.
3. All hirers must tell us in advance if they are expecting any wheelchair users. The Live Studio is fully accessible.
4. All hirers must make themselves familiar with the fire evacuation procedures and must make sure all guests and crew are aware. The muster point is in the front car park.
5. Hirers need to have their own insurance to cover any situation involving loss or injury to a member of the public as a result of their own activities and damage to any B30 studios equipment.
6. If a session involves participants who are under the age of 18 or considered as vulnerable adults the hirer is responsible for ensuring that the relevant DBS checks have been obtained and can be produced on request.
7. Hirers must not exceed the recommended studio/room maximum capacity.
CANCELLATION POLICY
1. if the Customer cancels less than 14 business days (inclusive) from the date Services are to be provided, it shall reimburse the Company 100% of the Hire Charges and Service costs incurred prior to or as a result of cancellation or termination;
2. if the Customer cancels less than 28 business days but more than 14 business days (inclusive) from the date Services are to be provided, it shall reimburse the Company 50% of the Hire Charges and Service costs incurred prior to or as a result of cancellation or termination;
3. if the Customer cancels more than 28 business days from the date Services are to be provided, it shall reimburse the Company all reasonable costs incurred by the Company plus a 10% administration fee.
EXCLUSIONS OF LIABILITY
B30 Studios shall not be liable to the Customer for any loss damage expense liability or for any consequential loss (including loss of profit) whatsoever or howsoever arising out of or in connection with any of the following:
1. any damage to or loss of property by the Customer or the Customers servants or agents or any third party.
2. any breakdown stoppage or failure of the facilities and Equipment provided in the Studio or any other Equipment supplied to the Customer by B30 Studios.
3. any death or injury occasioned to any Customer or servant or agent of any Customer occasioned by the use of the Studio or any Equipment unless such death or injury is directly attributable to the negligence of B30 Studios or the servants or agents of B30 Studios.
4. for any fines and/or legal costs incurred by B30 Studios or the Customer for any activity connected with the hire of the Studio or Equipment.
5. any failure on the part of B30 Studios to comply with its obligations to the Customer due to any circumstances beyond the control of B30 Studios.
INDEMNITY
The Customer shall at all times keep B30 Studios indemnified against all actions proceedings costs charges claims expenses and demands whatsoever which may be made or brought against B30 Studios or the servants or agents of B30 Studios by any third party in respect of any alleged injury loss damage or expense arising out of or in connection with the use of the Studio or Equipment or services supplied by B30 Studios caused by the Customer.
TERMINATION
B30 Studios may summarily terminate any hire contract with the Customer upon the happening of any of the following events:
1. if the Customer shall fail to pay any of the monies due to B30 Studios or dishonour any cheque paid to it; or
2. if the Customer enters into liquidation (other than for the purposes of amalgamation or reconstruction) or shall have a Receiver of its assets appointed or being an individual shall be declared bankrupt or having a Receiving order made against them;
3. if the Customer shall be in breach of any of the terms of these Conditions and any such termination shall be without prejudice to any rights accrued to B30 Studios against the Customer prior to the date of termination.
COVID-19
You and we acknowledge the ongoing Covid-19 crisis in the UK and accept each other’s obligation to comply with any official guidance from UK Government and agree to communicate without delay any issues either of us may have in performing our obligations under this agreement. You acknowledge that Covid-19 may require us to take measures for the safety of our team members and your guests which may include: imposing maximum numbers, specific requirements regarding personal protective equipment, and other measures as advised by UK Government. If within 6 weeks of the date of the event, the event cannot proceed due to UK Government guidance in response to Covid-19 being re-enacted or re-introduced, the event date will be postponed to a new date without constituting a breach or cancellation, and without additional charge or any penalty. We will advise of the availability of new dates and will move the whole event if this is possible. If agreement cannot be reached on the revised date we will refund all monies paid, less any expenses incurred.
GOVERNING LAW AND JURISDICTION
The Agreement and any dispute or claim arising out of or in connection with it or its subject matter, shall be governed by, and construed in accordance with, the law of England and Wales.
The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with the Agreement or its subject matter.
VARIATION
These Terms and Conditions shall not be varied except by agreement in writing.
This agreement contains our Studio & Equipment Hire Terms & Conditions to cover the hire of our Live Studio and should be read in conjunction with the PSP general Terms & Conditions. These Terms & Conditions apply to all confirmed bookings. Should you have any questions please contact us directly.
STUDIO EQUIPMENT HIRE & CREW TERMS & CONDITIONS
Studio Hire prices are for space rental only complete with the equipment listed and crew in the quotation that has been provided. By booking studio and/or equipment hire and/or crew with us you automatically agree to these terms and conditions.
DEFINITIONS
In these conditions the following expressions have the following meanings:
“the Customer” any person or firm or company dealing with B30 Studios or any servant or employee of such a person firm or company.
“Services” shall include all studio facilities and the services of assistants, technicians, operators and other personnel of B30 Studios or of any sub-contractor of the Company.
“Equipment” all studio fixtures and other equipment provided by B30 Studios or by its nominated sub-contractors.
“Live Studio” the premises of B30 Studios for the time being where the services and equipment are provided.
GENERAL
1. B30 Studios will insure the Studios, Services including personnel contracted by the Company and Equipment against all normal insurable risks but not further or otherwise. The Customer must effect its own insurance cover against consequential loss of profit and other Risks and must effect its own cover against loss, damage or theft of any of its own equipment brought onto the studio. Under no circumstances will B30 Studios entertain any claims arising out of any failure of the Customer to effect its own insurance cover. The Customer must ensure that their Public Liability insurance is operative for all persons, contracted by the Customer in the studio during the hours of use to cover any accident, injury or death.
2. These Conditions constitute the entire contract and may not be varied otherwise than in writing signed by a duly authorised signatory on behalf of B30 Studios.
3. Full details of the B30 Studios services and charge rates are set out in your quotation.
4. Nothing in these Conditions is intended to exclude restrict or modify liability on the part of B30 Studios resulting from negligence or otherwise unless permitted by Statute.
5. The Customer is responsible for any breakages, loss or damage occasioned to the Equipment or the Studio caused by or arising from the Customer use thereof or by any servant agent employee or sub-contractor of the Customer.
6. Streaming Services – please refer to PSP Terms and Conditions with regard to streaming and services.
STUDIO HIRE
1. The Studio should be booked via your Project Manager.
2. Studio hire bookings must be paid for in advance.
3. Bookings may only be extended with the prior consent of B30 Studios. Customers must ensure that set up and take down time takes place within the hours booked.
4. The Customer must observe all regulations governing the use of the Studio and of any Equipment and services whether imposed by B30 Studios or by any statutory body or Local Authority.
5. The Live Studio is available for the exclusive use of the Customer named in the booking and the Customer is not permitted to sub-contract sub-let or otherwise permit any third party to utilise the Studio without the prior written consent of B30 Studios.
6. The Company will provide wheelie bins for removal of normal day to day rubbish.
7. No alterations, decorations or additions to the Studio are permitted without the consent of B30 Studios. At the end of the hire period the Studio must be surrendered in the same condition that it was in at the start of the hire period. Any costs incurred by B30 Studios arising out of any breach of this Condition shall be paid by the Customer.
8. The Studio is supplied clean, at the start of the hire period. All the costs of repairing, and maintaining this state are payable by the Customer. B30 Studios must be notified by the Customer at the start of the hire period if any aspect of the condition or decoration of the Studio is unacceptable. If no such notification is given the studio and decoration will be determined to be of an acceptable standard for use by the Customer.
9. The Customer must ensure that any persons under the age of 18 have parents’ or guardians’ permission to be at the studio during the period of studio hire.
10. Any equipment brought into the building should be compliant with current guidance and legislation. All electrical items must be PAT tested and flammable objects must be made of fire retardant materials. Hirers are required to have a list of all additional equipment that is brought in and relevant supporting documentation.
11. The Company will provide up to 10 parking spaces – please provide names in advance.
12. Furniture – we have a small number of chairs and tables available, but please liaise with your Project Manager.
13. Any set or props brought into the studios must be specified and agreed in advance.
14. No food or drink may be taken into the live studio space except bottled water (without agreement from your Project or Studio Manager). Please avoid bringing in glass containers.
15. There are toilet facilities and a kitchen available.
16. Covid – 19 – All guests and crew entering the building must complete the induction form and do a temperature check immediately on entering the building. Everyone must comply with the signage with regard to social distancing and hygiene measures. As an organiser if any guest or member of the crew has symptoms or tests positive for Covid-19 the organiser must contact their project manager ASAP. The Company will provide a temperature checking device.
HIRE OF SERVICES AND EQUIPMENT
1. All equipment and services are supplied by B30 Studios entirely at the risk of the Customer. B30 Studios shall not be liable for loss or damage of any kind to material or props or equipment entrusted to it however caused including consequential loss and loss of profit.
2. The Customer must notify B30 Studios at the time of supply if the condition of any Equipment is not acceptable.
3. Where at the request of the Customer B30 Studios supplies to the Customer the services of assistants, sub- contractors, freelancers or other persons such persons shall be deemed to be the servant of the Company and the said services shall be deemed to be rendered by the Company who will be responsible for their payment, etc.
4. The hire period for services or Equipment cannot be extended otherwise than with the consent of B30 Studios.
5. Equipment must be returned promptly at the end of the hire period in good condition (save for fair wear and tear). The Customer shall pay or compensate B30 Studios for the replacement value of lost or damaged Equipment or in respect of any cancellation or variation of any order or failure to return the Equipment on time.
6. In no circumstances shall B30 Studios be liable for any loss or damage, including consequential loss, however caused arising out of the use or the inability to use the Equipment supplied or agreed to be supplied.
7. The Customer may only with the agreement of the onsite Project Manager:
a) Remove the equipment from the Studio premises; or
b)modify or alter or tamper with the Equipment in any way; nor
c) use the Equipment in a manner not recommended by the Manufacturer; nor
d) allow the Equipment to be used by any untrained or unauthorised personnel; nor
HEALTH & SAFETY, BEST PRACTICE AND PUBLIC LIABILITY INSURANCE:
1. A risk assessment should be carried out and be available in advance and on the day.
2. A first aid kit is available onsite. Should anyone sustain an injury, please report this to your Project Manager. Please liaise with your Project Manager about who the designated first aider will be for your event.
3. All hirers must tell us in advance if they are expecting any wheelchair users. The Live Studio is fully accessible.
4. All hirers must make themselves familiar with the fire evacuation procedures and must make sure all guests and crew are aware. The muster point is in the front car park.
5. Hirers need to have their own insurance to cover any situation involving loss or injury to a member of the public as a result of their own activities and damage to any B30 studios equipment.
6. If a session involves participants who are under the age of 18 or considered as vulnerable adults the hirer is responsible for ensuring that the relevant DBS checks have been obtained and can be produced on request.
7. Hirers must not exceed the recommended studio/room maximum capacity.
CANCELLATION POLICY
1. if the Customer cancels less than 14 business days (inclusive) from the date Services are to be provided, it shall reimburse the Company 100% of the Hire Charges and Service costs incurred prior to or as a result of cancellation or termination;
2. if the Customer cancels less than 28 business days but more than 14 business days (inclusive) from the date Services are to be provided, it shall reimburse the Company 50% of the Hire Charges and Service costs incurred prior to or as a result of cancellation or termination;
3. if the Customer cancels more than 28 business days from the date Services are to be provided, it shall reimburse the Company all reasonable costs incurred by the Company plus a 10% administration fee.
EXCLUSIONS OF LIABILITY
B30 Studios shall not be liable to the Customer for any loss damage expense liability or for any consequential loss (including loss of profit) whatsoever or howsoever arising out of or in connection with any of the following:
1. any damage to or loss of property by the Customer or the Customers servants or agents or any third party.
2. any breakdown stoppage or failure of the facilities and Equipment provided in the Studio or any other Equipment supplied to the Customer by B30 Studios.
3. any death or injury occasioned to any Customer or servant or agent of any Customer occasioned by the use of the Studio or any Equipment unless such death or injury is directly attributable to the negligence of B30 Studios or the servants or agents of B30 Studios.
4. for any fines and/or legal costs incurred by B30 Studios or the Customer for any activity connected with the hire of the Studio or Equipment.
5. any failure on the part of B30 Studios to comply with its obligations to the Customer due to any circumstances beyond the control of B30 Studios.
INDEMNITY
The Customer shall at all times keep B30 Studios indemnified against all actions proceedings costs charges claims expenses and demands whatsoever which may be made or brought against B30 Studios or the servants or agents of B30 Studios by any third party in respect of any alleged injury loss damage or expense arising out of or in connection with the use of the Studio or Equipment or services supplied by B30 Studios caused by the Customer.
TERMINATION
B30 Studios may summarily terminate any hire contract with the Customer upon the happening of any of the following events:
1. if the Customer shall fail to pay any of the monies due to B30 Studios or dishonour any cheque paid to it; or
2. if the Customer enters into liquidation (other than for the purposes of amalgamation or reconstruction) or shall have a Receiver of its assets appointed or being an individual shall be declared bankrupt or having a Receiving order made against them;
3. if the Customer shall be in breach of any of the terms of these Conditions and any such termination shall be without prejudice to any rights accrued to B30 Studios against the Customer prior to the date of termination.
COVID-19
You and we acknowledge the ongoing Covid-19 crisis in the UK and accept each other’s obligation to comply with any official guidance from UK Government and agree to communicate without delay any issues either of us may have in performing our obligations under this agreement. You acknowledge that Covid-19 may require us to take measures for the safety of our team members and your guests which may include: imposing maximum numbers, specific requirements regarding personal protective equipment, and other measures as advised by UK Government. If within 6 weeks of the date of the event, the event cannot proceed due to UK Government guidance in response to Covid-19 being re-enacted or re-introduced, the event date will be postponed to a new date without constituting a breach or cancellation, and without additional charge or any penalty. We will advise of the availability of new dates and will move the whole event if this is possible. If agreement cannot be reached on the revised date we will refund all monies paid, less any expenses incurred.
GOVERNING LAW AND JURISDICTION
The Agreement and any dispute or claim arising out of or in connection with it or its subject matter, shall be governed by, and construed in accordance with, the law of England and Wales.
The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with the Agreement or its subject matter.
VARIATION
These Terms and Conditions shall not be varied except by agreement in writing.
